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Debbie Donato

Debbie Donato

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titleDo parents within the Catholic system use the attached exemption form (see below for screenshot) DoE Exemption Form or does the Catholic system have our own that goes to someone within our system?

This is the correct document to use for exemption. There is no CET form for this process as exemptions are dealt directly with the State Registrar's Office.

The OER Exemption form is used by schools across Tasmania. The school gets the parents to sign the DoE documentation. Each College manages exemptions in their own way meeting OER requirements.

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titleIn relation to the data collection for year 10 students and their plans for their next years' pathway, who should complete the Google form? Should it be sent to the student to complete in class, or should it go to the parent/carer to complete, together with the student?

With regard to the Google form for The Yr 10 Transition plan. This should ideally be filled out by students. A class setting would be best - preferably in a Home room class and/or during a Careers lesson. Depending on where your students, and their parents, are at with the pathway planning process, you may also consider producing a hardcopy of the form that could be sent home with students a night or two before they fill it in during class. This could initiate or continue parent/child discussions re. pathways and also keep parents in the loop.

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titleWhat do the participation icons mean?
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Student engaged in education.

  • may not be at your school.

  • maybe they originally had your school as their destination but commenced education at another school.

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Student has completed a certificate III or turned 18 and have met the requirements of the Education Act.

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Where follow-up is still required periodically for example;

A youth has gained full-time employment but is under the age of 18 and the situation would need to be checked periodically to ensure the student continues to be employed full-time. 

This task is done by the DoE Reengagement Team.

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Student has an open escalation task. 

In some cases, you may not be able to see data on the student if they are not currently enrolled at your school.

The DoE Engagement Team are supporting this youth.

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Student requires follow up

  • has not arrived at “Destination One” school.

  • student was previously enrolled at your school.

  • Duplication issue - school data hasn’t matched with Destination data (eg. Date of Births different) - CET Internal.

  • Duplication issue - the student has ‘current’ records at a CET school and non CET school.

  • Identity matching is pending for this student, some functionality will by unavailable.

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Student identified your school as the intended destination in year 10. 

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titleWho are notes visible to?

Your notes are visible to your school, DoE Reengagement Team and all future schools and RTOs.​

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titleDo we need Principal approval to send an escalation to the CET YPD email (yeetadmin@catholic.tas.edu.au)

Yes, but importantly, approval from the Principal can be indicated/expressed via the notes for the student. Once done the YPD manager can escalate through the above email.

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titleDo we have to follow-up on students who have listed our College as their destination but have never enrolled or had anything to do with us?

No.

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titleDo we need to do any further follow-up on students who have been escalated to an orange tick?

No. This is the role of the DoE Re-engagement Team.

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titleIf a student is enrolled at TasTAFE, are they still in the data-base?

Yes - denoted as ‘Active’.

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titleWhat happens when Colleges get new students after Census?

There is an ‘Add’ button for Colleges to use in the YPD.

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titleIf we have a student whose attendance is poor, do we escalate that student?

No. That is an attendance issue. Only escalate when a student is not attending at all.

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titleWhat evidence do we need that a student is doing an apprenticeship?

The TCEO will develop a template that Colleges can use to engage with employers and provide the necessary verification.  For now, suitable written verification is required eg. Copy of contract.

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titleWhat evidence is required to verify a student has left Tasmania?

Any form of written communication from a parent or guardian will suffice.

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titleWhat about sensitivities around detailing medical issues on the YPD?

Make a note that a medical issue exists and to contact the College for more information.

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titleAt what point do you ‘pull the trigger’ on an escalation?

After you’ve made three different  and separate efforts to contact the student, it is in the student’s best interest to be escalated. It is a ‘judgement call’ that must be approved by the principal.

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titleWhen notifying the TCEO of an escalation via email, should we cc it to the principal?

Yes.

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titleIs an Approved Learning Plan (ALP) the Transition Plan?

Yes.

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titleIs the Approved Learning Plan followed through to Year 12?

Yes.

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titleIf we get a student from a DoE school, do we get to see the Approved Learning Pln?

You don’t have to see the ALP but the YPD will let you know an ALP exists for that student and can provide a copy with the students permission.

From end of 2021 DoE student will receive a printed copy of their ALP at the completion of year 10.

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titleWhat do we do if a student from interstate enrols in one of our colleges in year 11 or 12 as we will not have an approved learning plan in place when they start.

When completing the template to upload students select “No” in the Transition Plan Approved option of the spreadsheet. This does not feed into TASC and will not effect the students TCE score.

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titleHow should we handle students who are in State Care and their addresses are showing up as duplicates. Eg: Home address or Case Worker’s address?
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Click update to overwrite the address or alternatively go into the students record and change their address.

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titleWhat about students not identifying as Male or Female?

The YPD has a ‘Not stated’ provision.

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titleWhat do you do if a student is enrolled and being actively followed up at the same time as the data is required to be submitted (so there is no transition data to send)?

This is a judgement call but if the student is clearly not engaged then follow the escalation path.