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titleWhat do the participation icons mean?
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Student engaged in education.

  • may not be at your school.

  • maybe they originally had your school as their destination but commenced education at another school.

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Student has completed a certificate III or turned 18 and have met the requirements of the Education Act.

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Where follow-up is still required periodically for example;

A youth has gained full-time employment but is under the age of 18 and the situation would need to be checked periodically to ensure the student continues to be employed full-time. 

This task is done by the DoE Reengagement Team.

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Student has an open escalation task. 

In some cases, you may not be able to see data on the student if they are not currently enrolled at your school.

The DoE Engagement Team are supporting this youth.

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Student requires follow up

  • has not arrived at “Destination One” school.

  • student was previously enrolled at your school.

  • Duplication issue - school data hasn’t matched with Destination data (eg. Date of Births different) - CET Internal.

  • Duplication issue - the student has ‘current’ records at a CET school and non CET school.

  • Identity matching is pending for this student, some functionality will be unavailable.

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Student identified your school as the intended destination in year 10. 

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titleHow do I add a student exemption?

Click on the students name and go to the Status tab and click Add Status.

PLEASE NOTE:

Your notes are visible to your school, DoE Reengagement Team and all future schools and RTOs.

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titleWhat do we do if the student is still considered active but we can confirm they are active in another school. They have not been identified as a duplicate in the database.

Open the student record, navigate to the status tab and add a status.

From the drop down list select Duplicate record (Permanent).

The record will remain in YPD but will receive a Blue Tick (exemption) indicating that the record is a duplicate.

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titleWhat should I do if I see the AN ERROR OCCURRED message - image attached
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The above message indicates that the student is now in another school list to follow up, there is nothing that needs to be done at the CET end.

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titleWhat about students not identifying as Male or Female?

The YPD has a ‘Not stated’ provision.available options are:

Male

Female

Non-binary

Different term

Prefer not to answer

Not Stated

Adding new students

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titleAdding a new student once the school year has started.

Click on Students / +Add Student

The student ID is a numeric field and is the school ACARA SML ID along with the student ID found in your student information system. For example: Your student ID is 1234 and your school ID is 40245 - the student ID for YPD is 402451234

If the student has an ID from the Compass student information system, use the school ACARA ID and the student ceider number (which can be found in their Compass record).

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titleFind your school ACARA SML ID.

ACARA SML ID

School Name

40008

St James Catholic College

40022

St Mary's College

40026

Star of the Sea Catholic College

40232

MacKillop Catholic College

40236

Dominic College

40237

Mount Carmel College

40238

Sacred Heart College

40245

St Virgil's College

40250

St Brendan-Shaw College

40251

St Patrick's College

40252

Marist Regional College

40630

Guilford Young College

40963

St Aloysius Catholic College

52290

St Francis Flexible Learning Centre