How to Host a Zoom Meeting

Document Overview

This article will run through the necessary steps to setting up and hosting a Zoom meeting.

Instructions

Step 1

The first step is dependant on whether or not you have the Zoom Client installed on your device or not. Follow the instructions below as they apply to your set up.

Step 1.1.1

Open your Zoom application.

Step 1.1.2

Click on New Meeting.

You may be prompted to allow Zoom application to access your devices audio.

Step 1.1.3

The application will create your meeting for you!

To invite people to the meeting, click on the Participants icon in the options tray at the bottom of the window.

Step 1.1.4

You can see your meeting has a unique Meeting Number identifier. It also has a unique Meeting Passcode.

Step 1.1.5

You may invite people from your Zoom specific Contacts list (if you have been in Zoom meetings with the contact previously) or via email. Clicking on Email will open another window.

You are given a choice of email providers to select from. Selecting Gmail will take you to your Catholic Education account.

Step 1.1.6

The Zoom client will pre-generate the invitation email for you, with both the Meeting Number and Meeting Password included, as well as a direct URL link to the meeting. All you need to do is add contacts to the email. Once you have added all the contacts required, click on Send.

Anyone you have invited is now able to access your meeting.

Step 1.1.7

Click on the End button to conclude the meeting.

Please not that you can leave but still have the meeting run in your absence. This option will be provided to you when you click on the End button.

Step 1.2.1

Navigate to zoom.us and login into your account.

Step 1.2.2

Once you are logged in, click on Host a Meeting.

You are given some basic settings for your meeting. Click which option is best applies to your meeting.

Step 1.2.3

Click on Launch Meeting to begin the process.

Step 1.2.4

Since you do not have the Zoom application installed, the browser will prompt you to allow it to open the application. Click on Join from Your Browser.

You may be prompted to allow your browser to allow Zoom to access audio controls for the meeting.

Step 1.2.5

Your meeting will be created.

To invite people to the meeting, click on the Participants icon in the options tray at the bottom of the window.

Step 1.2.6

This will open a side panel where you can see the list of active participants and invite email contacts to your meeting.

Click the Invite button to invite contacts.

Step 1.2.7